How to import contacts into Outlook from Excel

If you have a list of contacts contained in a Microsoft Excel spreadsheet, it w...

If you have a list of contacts contained in a Microsoft Excel spreadsheet, it will not be readily accessible to Microsoft Outlook or to other programs that may access the Address Book. To overcome this obstacle, you can export and then import the list into Outlook by using the procedure in the "More Information" section of this article.

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Exporting from Excel If row 1 of your spreadsheet contains column descriptions,...

Exporting from Excel

1. If row 1 of your spreadsheet contains column descriptions, such as "Name," "E-mail Address," and so on, skip to step 3. If it does not, add one that does by right-clicking the 1 to the left of the first row, and then clicking Insert.
   
2. In the new blank cells at the top of each column, type a description for that column, such as "Name," "E-mail Address," "Company," "Phone Number," and so on.
   
3. On the File menu, click Save As.
   
4. Choose a folder to save to from the Save in drop-down list, type a name for the file, such as "Contacts," in the File name box, and in the Save as type drop-down list, click CSV (Comma delimited).
   
5. Make a note of the folder location, and then click SAVE.
   

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Importing into Outlook

1. If you are importing into an existing Contacts folder, skip to step 3. To create a new folder in Outlook, click Folder List on the View menu, unless the Folder List is open already.
   
2. Right-click the Contacts folder, and then click New Folder, type a name for the new folder, and then click OK.
   
3. On the File menu, click Import and Export, click Next, click Comma Separated Values (Windows), and then click Next.
   
4. If the file that is displayed is not the correct file, click Browse, browse to the folder noted in step 3, and then double-click the file to select it.
   
5. If you are importing into a new folder, the Options settings is irrelevant because there are no duplicates. If not, choose the most logical selection. Click Allow duplicates if you are not sure, and then click Next.
   
6. Click the Contacts folder, or other contacts-type folder that you have created, to import into, and then click Next.
   
7. If you are not sure that the column names in the first row of the spreadsheet will map correctly to the Outlook fields, click Map custom fields to verify them.
   
   NOTE: If Map custom fields is unavailable, you have chosen a non-contact-type folder to import into. Click Back, and then choose the correct folder. If you are satisfied with the mapping, click OK to close the Map Custom Fields dialog box, and then click Finish.
   

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Pasted from <http://support.microsoft.com/kb/295664>

 
 

Installing Applications on a Mac:

The Mac software installation process is composed of a maximum of three simple steps.

Step 1: Acquiring Mac Software

Step 2: Unpacking Mac Software

Step 3: Installing Mac Software

Installing Applications on a Mac:

1. Acquiring Mac Software: First you need to acquire the software either from CD, DVD or the internet. In many cases, software downloaded from the internet, will arrive compressed. Compressed formats include, .zip files, .sit or .sitx files, and .dmg files. If your installing files from a CD or DVD, you can skip the next step as these files are already uncompressed.
   
2. Unpacking Mac Software: You can simply double click the .dmg, .sit, sitx or .zip file and open or (if it is a disk image .dmg) mount the compressed file.
   
3. Installing Mac Software: There are two approaches to installing a software package.
   

   A: If the software comes with it's own installer, it may look like this:
   

   
   

   Simply double click the package and you are presented with an automated software installer that may resemble something like this:
   

   
   

   With this type of package, you simply follow the onscreen instructions and the application is automatically installed.
   

   B. To manually install Mac software on packages that do not come with an installer, simply drag and drop the application into your applications folder. See the example below:
   

   
   

Cleaning up after a software install:

Once the software has been installed on your Mac, you can eject the mounted image by pressing control and clicking the mounted image, then select Eject. Then press control and click the file and select move it to trash.

 
 

Pasted from <http://www.lancelhoff.com/how-to-install-software-on-a-mac/>

 
 

Move .eml files into Outlook Express

Question: How to move .eml files to an Outlook Express folder?

 
 

Answer:

To move saved .eml files to an Outlook Express folder, you should:

1. Open Outlook Express and Windows Explorer at the same time.
   
2. Select .eml files in Windows Explorer using the Shift + arrow keys or the Ctrl key + the left mouse button.
   
3. Use your mouse to drag the selected .eml files to the Outlook Express folder.
   

To make dragging files more convenient, it is recommended to place Outlook Express in the right part of the screen and Windows Explorer in the left part.

      
 

Follow the link for video tutorial

http://www.youtube.com/watch?v=RAyQnggEv4s&eurl=http://www.oemailrecovery.com/faq-move-eml-to-outlook-express.html&feature=player_embedded

 
 

 
 

How to from Windows Mail & Outlook Express : Export e-mail messages into Microsoft Outlook.

 
 

SUMMARY

Although Microsoft Outlook, Microsoft Windows Mail, and Microsoft Outlook Express can send and receive e-mail through the Internet, they are different programs with different capabilities. You cannot synchronize the information stored in these programs. If you have an e-mail message that is stored in Windows Mail or in Outlook Express, that e-mail message is not automatically available in Outlook. This article explains how to export the messages from Windows Mail and from Outlook Express into Outlook.

MORE INFORMATION

To export the messages from Outlook Express, follow these steps:

• On the File menu, point to Export, and then click Messages.
  
• Click OK in the following message:
  This will export messages from Outlook Express Mail to Microsoft Outlook or Microsoft Exchange.
  . Note: If Outlook is not open, select the profile that you want to receive the messages, and then click OK.
  
• Click to select either All or Selected Folders to export, and then click OK.
  

The folders and contents will appear in the Inbox of the selected profile in Outlook. The date and time of each message are the date and the time that you exported the messages from Outlook Express. 

 
 

To export the messages from Windows Mail in Microsoft Windows Vista, follow these steps:

• On the File menu, point to Export, and then click Messages.
  
• In the Windows Mail Export Wizard, click Microsoft Exchange, and then click Next.
  
• Click OK in the following message:
  This will export messages from Windows Mail to Microsoft Outlook or Microsoft Exchange
  Note If Outlook is not open, select the profile that you want to receive the messages, and then click OK.
  
• To specify which files to export, click All or Selected Folders, and then click OK.
  
• On the File menu, point to Export, and then click Messages.
  

The folders and contents will appear in the Inbox of the selected profile in Outlook. The date and time of each message are the date and the time that you exported the messages from Windows Mail.

 

APPLIES TO

• Microsoft Outlook Express 5.0
  
• Microsoft Outlook Express 6.0
  
• Microsoft Outlook 2000 Standard Edition
  
• Microsoft Outlook 2002 Standard Edition
  
• Microsoft Office Outlook 2003
  
• Windows Mail
  

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Pasted from <http://support.microsoft.com/kb/196347>

 
 

Outlook Express: Backup & Restore

 
 

SUMMARY

This article describes how to back up and to restore the following items in Microsoft Outlook Express:

• Messages
  
• The Address Book
  
• Mail accounts
  
• News accounts
  

If you use multiple identities in Outlook Express, repeat the steps in the "More Information" section for each identity, and separate the backup data accordingly. This process will make it easier to restore each identity. 

 
 

This article is intended for a beginning to intermediate computer user.You may find it easier to follow the steps if you print this article first.

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MORE INFORMATION

How to back up Outlook Express items

Step 1: Copy message files to a backup folder

Step A: Locate the Store folder

• Start Outlook Express.
  
• Click Tools, and then click Options.
  
• On the Maintenance tab, click Store Folder.
  
• In the Store Location dialog box, copy the store location. To do this, follow these steps:
  
  • Put the mouse pointer at one end of the box under the Your personal message store is located in the following folder box.
    
  • Press and hold the left mouse button, and then drag the mouse pointer across theYour personal message store is located in the following folder box.
    
  • Press CTRL+C to copy the location.
    
• Click Cancel, and then click Cancel again to close the dialog box.
  

Step B: Copy the contents of the Store folder

• Click Start, click Run, press CTRL+V, and then click OK.
  
• On the Edit menu, click Select All.
  
• On the Edit menu, click Copy, and then close the window.
  

Step C: Create a backup folder

• Right-click any empty area on your desktop, click New, and then click Folder.
  
• Type Mail Backup for the folder name, and then press ENTER.
  

Step D: Paste the contents of the Store folder into the backup folder

• Double-click the Mail Backup folder to open it.
  
• Right-click inside the Mail Backup folder window, and then click Paste.
  

Step 2: Export the Address Book to a .csv file

Important Make sure that you follow this step if you use multiple identities in Outlook Express. 

 
 

Microsoft Outlook Express 5.x and Microsoft Outlook Express 6.0 use a Windows Address Book (.wab) file to store Address Book data. The individual data for each identity is stored in a folder by user name within the .wab file that is used.

 
 

The only way to separate the Address Book data for different identities is to export the data to a .csv file while you are logged in as a specific identity. If the .wab file becomes dissociated from the user identities, the data can be exported only as one total. In this case, the data cannot be exported folder by folder.

 
 

There is another reason to export the .wab file to a .csv file. If the .wab file not exported to a .csv file, but the .wab file is shared with Microsoft Outlook, the addresses are stored in the personal folders (.pst) file in Outlook. When you export the file to a .csv file by using the Filemenu in Outlook Express, the correct contacts are exported. However, if the Address Book is shared with Outlook, you cannot use the File menu option to export from the Address Book. This option is unavailable.

 
 

To export the Address Book to a .csv file, follow these steps:

• On the File menu, click Export, and then click Address Book.
  
• Click Text File (Comma Separated Values), and then click Export.
  
• Click Browse.
  
• Select the Mail Backup folder that you created.
  
• In the File Name box, type address book backup, and then click Save.
  
• Click Next.
  
• Click to select the check boxes for the fields that you want to export, and then clickFinish.
  
• Click OK, and then click Close.
  

Step 3: Export the mail account to a file

• On the Tools menu, click Accounts.
  
• On the Mail tab, click the mail account that you want to export, and then click Export.
  
• In the Save In box, select the Mail Backup folder, and then click Save.
  
• Repeat these steps for each mail account that you want to export.
  
• Click Close.
  

Step 4: Export the newsgroup account to a file

• On the Tools menu, click Accounts.
  
• On the News tab, click the news account that you want to export, and then click Export.
  
• In the Save In box, select the Mail Backup folder, and then click Save.
  
• Repeat these steps for each news account that you want to export.
  
• Click Close.
  

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How to restore Outlook Express items

Note To restore items when you use multiple identities in Outlook Express, you may have to re-create the identities before you follow these steps. Repeat each step as needed for each identity.

Step 1: Import messages from the backup folder

• On the File menu, point to Import, and then click Messages.
  
• In the Select an e-mail program to import from box, click Microsoft Outlook Express 5 or Microsoft Outlook Express 6, and then click Next.
  
• Click Import mail from an OE5 store directory or Import mail from an OE6 store directory, and then click OK.
  
• Click Browse, and then click the Mail Backup folder.
  
• Click OK, and then click Next.
  
• Click All folders, click Next, and then click Finish.
  

Step 2: Import the Address Book file

• On the File menu, click Import, and then click Other Address Book.
  
• Click Text File (Comma Separated Values), and then click Import.
  
• Click Browse.
  
• Select the Mail Backup folder, click the address book backup.csv file, and then clickOpen.
  
• Click Next, and then click Finish.
  
• Click OK, and then click Close.
  

Step 3: Import the mail account file

• On the Tools menu, click Accounts.
  
• On the Mail tab, click Import.
  
• In the Look In box, select the Mail Backup folder.
  
• Click the mail account that you want to import, and then click Open.
  
• Repeat these steps for each mail account that you want to import.
  
• Click Close.
  

Step 4: Import the newsgroup account file

• On the Tools menu, click Accounts.
  
• On the News tab, click Import.
  
• In the Look In box, select the Mail Backup folder.
  
• Click the news account that you want to import, and then click Open.
  
• Repeat these steps for each news account that you want to import.
  
• Click Close.
  

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How to preserve the Blocked Senders list and other e-mail rules

For more information about how to preserve the blocked senders list and other e-mail rules, click the following article number to view the article in the Microsoft Knowledge Base:

276511  How to back up and restore Outlook Express Blocked Senders list and other mail rules

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APPLIES TO

• Microsoft Outlook Express 6.0
  
• Microsoft Outlook Express 5.5
  
• Microsoft Outlook Express 5.01 Service Pack 2
  
• Microsoft Outlook Express 5.0
  
• Microsoft Outlook Express 5.01 Service Pack 1
  
• Microsoft Outlook Express 5.01
  
• Microsoft Windows Millennium Edition
  

 
 

Pasted from <http://support.microsoft.com/kb/270670>

 
 

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How to export & import mails from Microsoft Outlook?

If you want to back up only some of your Outlook data, you can create a new backup .pst file of only the data that you want to save. This is also known as exporting .pst file data. For example, you might want to use this section if you have important information in only some folders and you have other, less important items in much larger folders. You can export only the important folders or contacts and omit folders like Sent Mail. 

 
 

Follow these steps to export a specific folder:

• Open Outlook.
  
• On the File menu, click Import And Export. If the menu item is not available, hover your pointer over the chevrons at the bottom of the menu, and then click Import and Export.
  
• Click Export To File, and then click Next.
  
• Click Personal Folder File (.pst)/the specified mail folder , and then click Next.
  
• Click the folder that you want to export the .pst file to, and then click Next.
  
• Click Browse, and then select the location where you want the new .pst file to be saved.
  
• In the File Name box, , type the name that you want to use for the new .pst file, and then click OK.
  
• Click Finish.
  

Note Folder design properties include permissions, filters, description, forms, and views. If you export items from one .pst file to another, no folder design properties are maintained.

How to import .pst file data into Outlook

You can use the backup copy of your .pst file to restore your Outlook data if the original .pst file is damaged or lost. Everything that is saved in the .pst file is returned to Outlook. 

 
 

Follow these steps to restore, or import, your data into Outlook:

• If the .pst file that you want to import is stored on a removable device, such as a floppy disk, a portable hard disk drive, a CD-ROM, a magnetic tape cassette, or any other storage medium, insert or connect the storage device, and then copy the .pst file to the hard disk drive of the computer.
  
  When you copy the .pst file, make sure that the Read-Only attribute is not selected. If this attribute is selected, you might receive the following error message:
  The specified device, file, or path could not be accessed. It may have been deleted, it may be in use, you may be experiencing network problems, or you may not have sufficient permission to access it. Close any application using this file and try again.
  If you receive this error message, clear the Read-Only attribute, and then copy the file again.
  
• Open Outlook.
  
• On the File menu, click Import And Export. If the command is not available, rest the pointer over the chevrons at the bottom of the menu, and then click Import and Export.
  
• Click Import from another program or file, and then click Next.
  
• Click Personal Folder File (.pst)/mail folder name, and then click Next.
  
• Type the path and the name of the .pst file that you want to import, and then click Next.
  
• Select the folder that you want to import. To import everything in the .pst file, select the top of the hierarchy.
  
• Click Finish.
  

<http://support.microsoft.com/kb/287070>