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If you want to back up only some of your Outlook data, you can create a new backup .pst file of only the data that you want to save. This is also known as exporting .pst file data. For example, you might want to use this section if you have important information in only some folders and you have other, less important items in much larger folders. You can export only the important folders or contacts and omit folders like Sent Mail.
Follow these steps to export a specific folder:
- Open Outlook.
- On the File menu, click Import And Export. If the menu item is not available, hover your pointer over the chevrons at the bottom of the menu, and then click Import and Export.
- Click Export To File, and then click Next.
- Click Personal Folder File (.pst)/the specified mail folder , and then click Next.
- Click the folder that you want to export the .pst file to, and then click Next.
- Click Browse, and then select the location where you want the new .pst file to be saved.
- In the File Name box, , type the name that you want to use for the new .pst file, and then click OK.
- Click Finish.
Note Folder design properties include permissions, filters, description, forms, and views. If you export items from one .pst file to another, no folder design properties are maintained.
How to import .pst file data into Outlook
You can use the backup copy of your .pst file to restore your Outlook data if the original .pst file is damaged or lost. Everything that is saved in the .pst file is returned to Outlook.
Follow these steps to restore, or import, your data into Outlook:
- If the .pst file that you want to import is stored on a removable device, such as a floppy disk, a portable hard disk drive, a CD-ROM, a magnetic tape cassette, or any other storage medium, insert or connect the storage device, and then copy the .pst file to the hard disk drive of the computer.
When you copy the .pst file, make sure that the Read-Only attribute is not selected. If this attribute is selected, you might receive the following error message:
The specified device, file, or path could not be accessed. It may have been deleted, it may be in use, you may be experiencing network problems, or you may not have sufficient permission to access it. Close any application using this file and try again.
If you receive this error message, clear the Read-Only attribute, and then copy the file again. - Open Outlook.
- On the File menu, click Import And Export. If the command is not available, rest the pointer over the chevrons at the bottom of the menu, and then click Import and Export.
- Click Import from another program or file, and then click Next.
- Click Personal Folder File (.pst)/mail folder name, and then click Next.
- Type the path and the name of the .pst file that you want to import, and then click Next.
- Select the folder that you want to import. To import everything in the .pst file, select the top of the hierarchy.
- Click Finish.
<http://support.microsoft.com/kb/287070>
2 comments:
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